Guidelines for Official Letters and Certificates with Secure Verification

Employee Policies

Effective Date: 19-11-2024

Policy for Issuance of Internship, Experience, Certificates or Offer Letters

At Nextend Solutions, we aim to ensure transparency and credibility when providing official documentation such as internship, experience, Certificates or offer letters to our employees. Below are the policies for obtaining these letters:

Eligibility for Receiving Official Letters

Internship Letter
- Issued to individuals who have successfully completed their internship at Nextend Solutions.
- The intern must complete the agreed duration and tasks outlined in the internship agreement.
Experience Letter
- Provided to employees who have resigned after completing employment.
- The employee must serve the notice period as per the company’s policy.
Offer Letter
- Issued at the start of employment or internship and is a prerequisite for any further documentation.
Training Certificate
- Granted to individuals who successfully complete a training program conducted by Nextend Solutions.
- The training program must be officially recognized by the company and may include workshops, seminars, or skill development sessions.

Format of the Official Letters

All letters will be issued on the company letterhead and will include:
1. Company Logo and Header
2. CEO’s Signature
3. Official Company Stamp
4. QR Code Verification
  - A unique QR code linked to the Nextend Solutions website.
  - Scanning the QR code will redirect to a dedicated verification page showing the individual’s details, such as name, position, employment period, and authenticity of the letter.

Verification Process

The QR code on the letter ensures its authenticity.
Upon scanning, the user is redirected to a secure page on the company website.
The page will display:
- The individual’s full name
- Their role (intern, employee, etc.)
- Duration of employment or internship
- A statement confirming the legitimacy of the letter

Steps to Request a Letter

Submit a Written Request: Employees or interns must submit a formal request to the HR department.
Complete Clearance: All company assets (e.g., laptops, files) must be returned, and clearance must be obtained.
Processing Time: It may take up to 7 business days to process and issue the letter.

Prohibited Use

Misuse of the QR code or falsification of the letter is strictly prohibited and will lead to legal action.
Any attempt to modify the content or design of the letter is a violation of company policies.

Contact for Verification

If you encounter any issues with the QR code or letter verification, please contact our HR department:
- Email: contact@nextendsol.com
- Phone: +92 329 8165 195

Guidelines for Official Letters and Certificates with Secure Verification

Employee Policies

Policy for Issuance of Internship, Experience, Certificates or Offer Letters

Eligibility for Receiving Official Letters

Format of the Official Letters

Verification Process

Steps to Request a Letter

Prohibited Use

Contact for Verification

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